Basic Tips on How to Complete a PQQ

Michael Greenwood
November 29, 2011 — 939 views  
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Completing a PQQ without a touch of deception can surely give you greater weight over the other competitors. The basic information confirming the buyer's requirements are: Company Details, Financial Information, Business Activities, References, Insurance, Quality Assurance, Health and Safety, Equal Opportunities, Environmental Management, Business and Professional Standing, Technical Capability, and Declaration. Since the buyers need to be assured that you can meet all their needs with the least supervision and complete satisfaction, you have to maintain the three qualities of answers to a PQQ, namely: truthfulness or honesty; transparency or openness, and completeness or submission of required proof and evidence of your claims.

Truthfulness

Honesty makes the package neat and reliable. It would be difficult to maintain integrity if you withhold some information regarding your company such as a possible weakness or inability to meet the standard set by the buyer. Being honest may lend you the chance for the buyer to be flexible which may later make you both arrive at a compromise.

Transparency

You can be truthful and yet fail to be transparent. There may be times when some issues need to be clarified or explained in your part of the bargain and/or in the buyer's terms. Keeping silent and not dealing with them at the onset may result in problems in the long run. Lack of transparency can cloud your position with tinge of doubts and deceit. Remember, there is no perfect company so it pays to be open and clear.

Completeness

One of the best steps you will make in complying with the PQQ is completeness. This entails answering all the required items and providing proof such as supporting documents to each claim. Obviously, having to complete a PQQ takes a lot of time, paper works, and meticulousness; however, bear in mind that when all the requirements set in the PQQ are complied, you will have less worries and troubles when you have been granted the contract. This is the greatest preparation you need to have for a successful tendering.

Finally, completing a PQQ may be tedious, demanding, time and energy-consuming but it is worth the price. You have no one else to thank for in the end but yourself because you have done your best and are assured of success even before you have put your hands on the project of your desire.

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Michael Greenwood